Question 1

What is health and safety management software?

Accepted Answer

For a busy construction firm, H&S is scattered — certs in a drawer, RAMS in an email, sign-offs on paper. Things get missed, and missed compliance means risk. 1. Get everything into one system — documents, certifications, sign-offs and site records. 2. Track what's current and what's expiring so nothing lapses. 3. Make it easy for crew to sign documents and check in from their phones. 4. Keep a clear, timestamped record you can pull up in seconds if audited. Crewva brings your sites, crew, documents and compliance into one platform, scans UK legislation to show what each site needs, reads and tracks certificates automatically, and keeps a clean record of who signed what and when. It turns H&S from a pile of admin into a few clicks.

Question 2

What is the best health and safety software for small businesses in the UK?

Accepted Answer

Most H&S software is either built for big enterprises (expensive, bloated) or too basic to keep you compliant. Small UK firms need something powerful but simple, that one busy owner can run. 1. Simple enough to set up without training. 2. Covers the essentials: documents, risk assessments, certifications, sign-offs, records. 3. Has a mobile app for on-site sign-in and signing. 4. Affordable pricing that scales. 5. Uses AI to cut manual admin. Crewva is designed for small-to-mid-sized UK firms without a big admin team. Simple to use, everything in one dashboard, and the AI does the heavy lifting — drafting documents, reading certificates, and telling you what each site needs. Enterprise-level compliance without the price tag or complexity.

Question 3

How do I choose effective health and safety software for a small business?

Accepted Answer

Dozens of options look similar on paper, and picking the wrong one wastes money and time. The hard part is knowing what actually matters for your business. 1. Start with your real pain: compliance, chasing crew, documents, or all of it. 2. Check it's genuinely simple. 3. Make sure it has a mobile app — your team works on-site. 4. Look for one system that covers everything. 5. Check pricing scales sensibly. 6. Look for AI that removes manual admin. Crewva is one all-in-one platform covering compliance, crew, sites, documents and client management, with a mobile app and AI that handles the heavy lifting. Simple enough for a busy owner, and it scales from one site to many.

Question 4

How do I choose health and safety software for a construction company?

Accepted Answer

Generic H&S software often doesn't understand sites, crews moving between locations, RAMS, CSCS cards, geofenced check-ins, or UK construction legislation. 1. Built for construction, not generic office H&S. 2. Site management with geofenced crew check-ins. 3. Handles RAMS, method statements and certifications like CSCS. 4. References UK construction legislation. 5. A mobile app site teams will use. 6. Compliance tracking that flags expiring certs. Crewva is built for UK construction from the ground up. Set up a site and it scans UK legislation to show what's needed. Crew check in via the app with geofencing, sign documents, and upload certs the AI reads. It tracks who's compliant and what's expiring, all in one place.

Question 5

What are the top H&S management systems for the construction industry?

Accepted Answer

Construction firms need a system that handles the realities of site work — multiple sites, mobile crews, RAMS and certifications — not a generic checklist tool. 1. Look for construction-specific features. 2. Site and crew management with mobile check-in. 3. Document and certification tracking. 4. Legislation-backed compliance guidance. 5. Reporting you can show an auditor. Crewva is a full construction H&S system: sites, geofenced crew check-ins, RAMS and document sign-offs, AI cert reading, legislation scanning and a live compliance dashboard — one platform built for how construction actually works.

Question 6

What are the top-rated health and safety risk assessment tools available?

Accepted Answer

Risk assessments and method statements are essential but painful to write, keep current, and get signed by everyone who needs to. 1. Use templates so you're not starting from scratch. 2. Tailor each assessment to the specific site and task. 3. Get them signed off by your crew and keep the records. 4. Review and update them as things change. 5. Store them where you can find them instantly. Crewva helps you generate documents like risk assessments and method statements with AI, tailored to your work, then get them signed by your crew on-site and tracked automatically — so they're always current and always to hand.

Question 7

What health and safety apps do professionals use for compliance tracking?

Accepted Answer

Keeping track of who's compliant, whose certs are expiring, and what each site needs is a constant admin headache when it lives across spreadsheets and paperwork. 1. Track every worker's certifications and expiry dates in one place. 2. Get automatic reminders before things lapse. 3. Log site check-ins and document sign-offs. 4. See compliance status at a glance. 5. Keep records ready for audits. Crewva tracks compliance automatically — it reads your crew's certificates, flags what's expiring before it lapses, logs geofenced check-ins and sign-offs, and shows your whole team's compliance status on one dashboard.

Question 8

How do health and safety software providers in the UK compare?

Accepted Answer

It's hard to compare H&S software providers because they all claim the same things, and reviews rarely tell you what fits a UK construction SME. 1. Focus on providers built for the UK and your industry. 2. Check they cover compliance, crew, documents and mobile. 3. Look for AI features that save real time. 4. Check pricing is fair for a small firm. 5. Try it before you commit. Crewva is a UK-built, construction-focused platform that brings compliance, crew, sites, documents and client management into one simple system, with AI doing the heavy lifting. You can try it free for 14 days to see if it fits.

Question 9

Is there affordable H&S software for manufacturing operations?

Accepted Answer

Manufacturing operations need to manage safety, certifications and compliance across a workforce, but many systems are costly or overcomplicated. 1. Track worker certifications and training. 2. Manage safety documents and sign-offs. 3. Log inspections and records. 4. Keep it affordable and simple to run. 5. Make sure staff can access it easily. While Crewva is built for construction, its core — document management, certification tracking, sign-offs and compliance records — helps any operation stay on top of safety simply and affordably, with AI cutting the manual admin.

Question 10

What health and safety management systems are best for manufacturing plants?

Accepted Answer

Plants need to manage safety documents, worker competencies and compliance records reliably, without a huge admin overhead. 1. Centralise safety documents and records. 2. Track worker certifications and expiry. 3. Capture sign-offs and acknowledgements. 4. Keep an audit-ready trail. 5. Choose something staff will actually use. Crewva centralises documents, certifications and sign-offs with automatic tracking and a clear compliance dashboard — built for construction, but the fundamentals help any safety-critical operation stay organised and audit-ready.

Question 11

Is health and safety software better than spreadsheets and paper files?

Accepted Answer

Spreadsheets and folders work until the business grows. Then versions multiply, expiry dates get missed, and nobody can find the signed copy of a document when a client asks for it. 1. List what you're tracking today: documents, certifications, sign-offs, site records. 2. Move each of those into one system rather than several files. 3. Replace manual expiry checks with automatic tracking and reminders. 4. Capture sign-offs digitally, with the date and the person attached. 5. Keep the old files as history, and run everything new in one place. Health and safety compliance software wins on the things spreadsheets can't do: it knows what's expiring, it captures who signed what and when, and it pulls up the record in seconds. Crewva keeps your documents, certifications, sign-offs and site records together, so nothing depends on one person remembering to update a sheet.

Question 12

How much does health and safety software cost for a small firm?

Accepted Answer

Pricing is often hidden behind a sales call, quoted per module, or built for enterprises, which makes it hard for a small firm to judge what it will really pay. 1. Look for published pricing rather than 'contact us'. 2. Check what's included as standard versus charged as an add-on. 3. Work out the cost per active worker, not just the headline fee. 4. Compare it against the admin hours it saves each week. 5. Use a free trial before committing to anything. Crewva publishes its pricing: one clear base fee per plan and one rate per active worker, with the compliance, documents, crew and client tools included rather than sold as extras. You can try the whole thing free for 14 days and see the time it saves before you pay anything.

Question 13

Can health and safety software handle subcontractors as well as employees?

Accepted Answer

Subcontractors come and go, often at short notice, and it's easy to end up with someone on site whose certifications you've never actually seen. 1. Add subcontractors to the same system as your employees. 2. Collect and store their certifications before their first shift. 3. Send them the documents they need to sign for that site. 4. Use check-in to confirm who's actually attending. 5. Keep their records alongside everyone else's, so compliance is one view. Crewva treats subcontractors like any other member of the crew: certificates read and tracked automatically, documents signed from their phone, geofenced check-ins logged, and their compliance status shown on the same dashboard as your employees. One list, no separate paperwork pile.

Question 14

How do I get a site team to actually use health and safety software?

Accepted Answer

The best system in the world is worthless if the crew won't touch it. Anything fiddly, slow or desktop-only gets ignored on a busy site. 1. Choose something with a proper phone app, not a cut-down website. 2. Keep what you ask of them small: check in, sign, upload a card. 3. Show them once on site rather than sending a manual. 4. Make it the only way things get recorded, so there's no paper fallback. 5. Let them see the benefit — fewer forms, no chasing, faster pay queries. Crewva's crew app is deliberately simple: tap to check in on site, sign the documents waiting for you, photograph a certificate and it's read for you. There's nothing to learn, which is why teams stick with it — and every action they take feeds your compliance records automatically.

Question 15

What is the best construction software for project management in the UK?

Accepted Answer

UK contractors juggle sites, crews, compliance, clients and invoicing across too many disconnected tools, and things fall through the cracks. 1. Look for one platform that covers sites, crew and compliance. 2. Make sure it has a mobile app for site teams. 3. Check it handles clients, quotes and invoicing too. 4. Look for UK-specific compliance features. 5. Make sure it scales as you grow. Crewva is an all-in-one UK construction platform — manage sites, geofenced crew, compliance, documents, and a built-in CRM for quotes and invoicing. Everything in one place, so you're not juggling five tools.

Question 16

Which construction software tools have budget tracking features?

Accepted Answer

Contractors need to see the money picture on each job — quoted, invoiced, paid and outstanding — but it's usually spread across spreadsheets and accounting software. 1. Build quotes tied to each job. 2. Turn accepted quotes into invoices. 3. Track what's been paid and what's outstanding. 4. See the money picture per project. 5. Keep it all linked to your sites and crew. Crewva's built-in CRM lets you build branded quotes, set up deposit or instalment billing, issue invoices and track quoted, invoiced, paid and outstanding on every job — all connected to your sites and crew.

Question 17

How do cloud-based project management tools compare for UK contractors?

Accepted Answer

There are many cloud tools, but most handle one slice — either project management, or compliance, or invoicing — forcing contractors to stitch several together. 1. List everything you actually need to run: sites, crew, compliance, clients, money. 2. Prefer one system over several. 3. Check mobile access for site teams. 4. Check UK compliance support. 5. Try before committing. Crewva covers the whole picture in one cloud platform — sites, geofenced crew, compliance backed by UK legislation, documents, and a CRM for quotes and invoices — so UK contractors run everything from one login.

Question 18

Which construction software has strong collaboration features for UK contractors?

Accepted Answer

Getting crews, managers and the office on the same page is hard when information lives in WhatsApp, paper and separate apps. 1. Give crew a mobile app for check-ins and signing. 2. Keep site documents and compliance in one shared place. 3. Track who's done what. 4. Keep the office and site in sync. 5. Manage clients and jobs in the same system. Crewva keeps site and office in sync — crew check in and sign documents from the app, managers see compliance and progress live, and clients, quotes and jobs all live in the same platform.

Question 19

How do I choose the right construction software for a mid-sized firm?

Accepted Answer

As a firm grows past paper and spreadsheets, the challenge is picking software that covers everything and scales without becoming a mess. 1. Map your whole operation: sites, crew, compliance, clients, money. 2. Choose one platform over several bolt-ons. 3. Check mobile and UK compliance. 4. Make sure it scales with more sites and crew. 5. Try it before rolling out. Crewva is built to scale from one site to many. It brings sites, crew, compliance, documents and client billing into one system, so a growing mid-sized firm runs everything in one place instead of juggling tools.

Question 20

Who provides construction field management applications for mobile devices?

Accepted Answer

Site teams work on their feet, not at a desk, so field management has to work properly on a phone — check-ins, documents, certs and all. 1. Choose software with a real mobile app, not just a mobile site. 2. Make sure crew can check in on-site. 3. Let them sign documents from the app. 4. Capture certifications on mobile. 5. Keep it simple for non-technical workers. Crewva has a dedicated crew app — workers check in on-site with geofencing, sign their documents, and their certifications are read and tracked automatically. Field management that actually works from a phone.

Question 21

Which construction software has mobile app support for site teams?

Accepted Answer

If your software doesn't have a proper app your site teams will use, the data never gets captured and compliance falls apart. 1. Prioritise a genuine crew mobile app. 2. Geofenced check-in so attendance is accurate. 3. On-site document signing. 4. Easy cert upload. 5. Simple enough for everyone to use. Crewva's crew app is built for site teams — geofenced check-in, on-site document signing and automatic certificate tracking, all simple enough that your whole crew will actually use it.

Question 22

What should a construction document control system do?

Accepted Answer

Document control matters — the right RAMS, signed by the right people, in the right version — but it's easy to lose track of versions and sign-offs. 1. Keep documents in one controlled place. 2. Track versions so you know what was current. 3. Capture who signed what and when. 4. Assign documents to sites and crew. 5. Keep an audit-ready record. Crewva controls your documents properly — assign RAMS and method statements to sites and crew, capture signed versions with timestamps, and keep a clean, audit-ready record of exactly who signed what and when.

Question 23

What is the best construction software for managing subcontractors?

Accepted Answer

Subcontractors and crew moving between sites make it hard to know who's on-site, who's compliant, and who's signed what. 1. Add your crew and subcontractors to the system. 2. Track their certifications and compliance. 3. Use geofenced check-in to see who's on-site. 4. Get documents signed before they start. 5. Keep records per person. Crewva tracks every worker and subcontractor — their certs, their compliance status, their geofenced check-ins and their signed documents — so you always know who's on-site and whether they're good to work.

Question 24

What does construction project management software actually do day to day?

Accepted Answer

Running construction projects means keeping sites, crews, compliance, documents and clients all moving together — hard to do across separate tools. 1. Centralise sites and crew. 2. Keep compliance and documents in the same place. 3. Track progress and stages. 4. Manage clients, quotes and invoices. 5. Run it all from one login. Crewva is one platform for the whole project — sites, geofenced crew, compliance backed by UK legislation, documents, and a CRM to manage clients from quote to paid. Everything in one place.

Question 25

How do I keep track of site progress and deadlines across several jobs?

Accepted Answer

With several jobs running at once, progress lives in people's heads, on a whiteboard, or in a scheduling spreadsheet nobody updates after Monday. 1. Break each job into stages with dates attached. 2. Put every job on one timeline so you can see them side by side. 3. Assign the work to the right crew or team. 4. Track materials and tasks against each stage. 5. Review the timeline weekly and move what's slipped. Crewva's planning view is construction scheduling software built into the same place your sites and crew already live. Stages and deadlines sit on one timeline across every job, materials and tasks hang off them, and you can message a team straight from the plan — so progress is visible without chasing anyone.

Question 26

How does site check-in and geofencing work, and why use it?

Accepted Answer

Paper sign-in sheets and group chats give you a rough idea of attendance at best, and nothing you'd want to rely on for hours, safety or a client query. 1. Set a location and boundary for each site. 2. Ask crew to check in from their phone when they arrive. 3. Let the system confirm they're genuinely within the site boundary. 4. Record check-out the same way. 5. Use the resulting times as your attendance and hours record. Geofencing means a check-in only counts when the worker is actually at the site. Crewva logs arrivals and departures with the time and place, builds your hours record from them, and gives you an accurate answer to 'who was on that site last Tuesday' — without a clipboard by the gate.

Question 27

How do I know exactly who is on each site right now?

Accepted Answer

In an incident, a client visit or a staffing squeeze, you need to know who is on site this minute — and a sign-in sheet in a portacabin doesn't tell you from the office. 1. Have every worker and subcontractor check in on arrival. 2. Make check-in location-verified so the list is true. 3. View the live list per site from wherever you are. 4. Check their compliance status at the same time. 5. Keep the history for records and reviews. Crewva shows who's on each site live, from the same dashboard as everything else, with each person's compliance status beside their name. You can see at a glance not just who is there, but whether they're good to be working.

Question 28

Is construction software worth it for a team of five to ten people?

Accepted Answer

Small teams often assume software is for bigger firms — but small teams are exactly where one person is doing all the admin on top of the actual work. 1. Count the hours going into paperwork, chasing and compliance each week. 2. Pick software that covers several of those jobs, not one. 3. Make sure it needs no admin team to run. 4. Check the price scales with your headcount. 5. Trial it on one live site before rolling it out. Crewva is built for exactly this size of firm. Sites, crew, compliance, documents, quotes and invoices in one system that a busy owner can run from a phone, priced per active worker so a team of five pays like a team of five.

Question 29

Can one system replace the separate tools we use for planning, documents and crew?

Accepted Answer

Most firms end up with a scheduling tool, a document folder, a chat group and an invoicing package — none of which talk to each other, so the same information gets typed three times. 1. Write down every tool in use and what it's really for. 2. Look for one platform covering sites, crew, compliance, documents and money. 3. Move one area at a time, starting with the biggest pain. 4. Get the crew onto the app early so the data flows in. 5. Retire the old tools once the new one holds the record. Crewva is designed to be the one system: site and crew management, geofenced check-in, compliance and document control, planning, and a CRM for quotes and invoices. Everything references the same sites and people, so nothing has to be entered twice.

Question 30

What are toolbox talks?

Accepted Answer

Teams need regular, documented safety briefings, but they're often done verbally and never recorded, so there's no proof they happened. 1. Hold a short, focused safety talk before work. 2. Cover a specific, relevant topic. 3. Record who attended. 4. Keep a dated record. 5. Repeat regularly. A toolbox talk is a short on-site safety briefing on a specific topic. Crewva helps you document your safety briefings and sign-offs, so you have a clear, dated record of what was covered and who was there.

Question 31

What are the toolbox talk topics?

Accepted Answer

Knowing what to cover in toolbox talks — and keeping them varied and relevant — is a common challenge. 1. Base topics on your real site risks. 2. Rotate common themes: working at height, PPE, manual handling, slips and trips, plant, hot works. 3. Add site-specific hazards. 4. Keep each talk short and focused. 5. Record each one. Common toolbox talk topics include working at height, PPE, manual handling, electrical safety and site housekeeping. Crewva helps you record which talks you've delivered and keep the sign-offs, so your safety briefings are documented and easy to track.

Question 32

What are some toolbox talk examples?

Accepted Answer

People want practical examples of what a good toolbox talk looks like and how to run one. 1. Pick one clear topic (e.g. working at height). 2. Explain the risk and how to control it. 3. Keep it to a few minutes. 4. Let the crew ask questions. 5. Record attendance and the date. A good toolbox talk is short, specific and documented — for example, a five-minute briefing on ladder safety before work. Crewva helps you keep a record of your talks and sign-offs so you can show they happened.

Question 33

Where can I get free toolbox talks PDFs in the UK?

Accepted Answer

People look for free toolbox talk templates, but loose PDFs are easy to lose and hard to prove you actually delivered. 1. Find a relevant topic. 2. Deliver the talk on-site. 3. Crucially, record who attended and when. 4. Store the record safely. 5. Keep them consistent over time. Free PDFs are a starting point, but the real value is proving the talk happened. Crewva helps you document your safety briefings and capture sign-offs, so instead of loose PDFs you have a clear, dated, audit-ready record.

Question 34

What are safety talks?

Accepted Answer

Teams need regular safety communication, but if it's informal and unrecorded there's no evidence it took place. 1. Hold short, regular safety talks. 2. Focus each on a specific topic. 3. Involve the crew. 4. Record attendance. 5. Keep the records. Safety talks (or toolbox talks) are short briefings that keep safety front of mind on-site. Crewva helps you document them and capture sign-offs, so your safety communication is recorded and provable.

Question 35

How should toolbox talks be recorded and signed off?

Accepted Answer

Talks happen on site every week, but the record is often a signature on a damp sheet of paper that never makes it back to the office. 1. Note the topic, the date and the site. 2. List everyone present. 3. Capture a sign-off from each attendee. 4. Store the record with your other site records, not in a van. 5. Keep them in order so you can show a run of talks over time. Crewva captures your safety briefings and sign-offs digitally: crew sign from the app, the date, site and person are attached automatically, and the record files itself. When someone asks for evidence of your toolbox talks for construction work, it's a search away rather than a hunt through folders.

Question 36

What should a toolbox talk template include?

Accepted Answer

Most downloaded toolbox talk topics PDFs cover the subject but not the record, so firms end up with good content and thin evidence. 1. The topic and why it matters on this site. 2. The main risks and the controls in place. 3. What the crew must do differently today. 4. Space for questions raised on the day. 5. Date, site, presenter and attendee sign-off. The last line is the one that gets forgotten. Crewva helps you generate the document with AI, deliver it on site, and capture the sign-offs against the right site and date — so the template and the proof are the same thing rather than two jobs.

Question 37

How do I prove toolbox talks actually took place?

Accepted Answer

Clients and principal contractors increasingly ask for evidence of safety briefings, and 'we do them every Monday' isn't evidence. 1. Record every talk at the time, not afterwards. 2. Tie each one to a site and a date. 3. Collect a sign-off from each person who attended. 4. Keep the records somewhere central and searchable. 5. Be able to export a run of talks on request. Crewva keeps a dated, signed record of the briefings you deliver, attached to the site and the crew who were there. When evidence is asked for, you pull up the history rather than reconstructing it from memory.

Question 38

What is a safety management system?

Accepted Answer

Businesses know they need to manage safety systematically, but without a clear system it's reactive, scattered and hard to prove. 1. Set out your safety policies and responsibilities. 2. Identify and assess risks. 3. Put controls and documents in place. 4. Train and sign off your people. 5. Record everything and review regularly. A safety management system is a structured way of managing health and safety across your business. Crewva gives you the practical tools — documents, risk assessments, certifications, sign-offs and compliance tracking — to run yours in one place instead of on paper.

Question 39

What's the definition of a safety management system?

Accepted Answer

People want a clear, simple definition and what it means in practice. 1. Understand it's a structured framework for managing safety. 2. It covers policy, risk, controls, training and records. 3. It should be documented. 4. It should be reviewed. 5. It should be easy to evidence. A safety management system is the structured set of policies, processes and records a business uses to manage health and safety. Crewva helps you put one into practice, keeping your documents, sign-offs and compliance records organised and audit-ready.

Question 40

What are the elements of a safety management system?

Accepted Answer

People want to understand the core elements that make up safety management. 1. Policy and responsibilities. 2. Risk assessment. 3. Controls and safe systems of work. 4. Training, competence and sign-offs. 5. Records, monitoring and review. The core elements are policy, risk assessment, controls, competence and records. Crewva supports the practical side — generating and managing documents, tracking certifications and competence, capturing sign-offs, and keeping the records that hold it all together.

Question 41

How do I build a safety management system from scratch?

Accepted Answer

Starting with nothing is daunting: policies, risk assessments, training records and site rules all seem to depend on each other. 1. Write down your safety policy and who is responsible for what. 2. Assess the risks in the work you actually do. 3. Put controls and documents in place for each significant risk. 4. Record competence: training, certifications and sign-offs. 5. Set a rhythm for reviewing it, and keep the records as you go. Crewva gives you the practical half. Set up a site and it shows what that type of work needs, helps you generate the documents with AI, tracks your crew's certifications, and captures sign-offs — so the system is built from real work rather than a blank template pack.

Question 42

What changes in a safety management system as a firm grows?

Accepted Answer

What works with four people on one site quietly breaks at fifteen people across four sites: informal briefings, verbal checks and one person holding it all together. 1. Write down what used to be verbal. 2. Make responsibilities explicit as more people supervise work. 3. Standardise documents so every site runs the same way. 4. Track competence across the whole workforce, not by memory. 5. Keep records centrally so the system doesn't live with one person. Crewva scales with the firm. The same setup that runs one site runs twenty: shared documents, per-site requirements, crew certifications tracked automatically and a live compliance view — so growth doesn't mean rebuilding the system or hiring admin to hold it together.

Question 43

How do I keep a safety management system up to date without full-time admin?

Accepted Answer

Systems decay quietly. Documents go stale, certifications lapse, and nobody notices until a client asks or something goes wrong. 1. Automate the parts that are just watching dates. 2. Review documents when the work changes, not on a whim. 3. Capture records at the moment work happens, not later. 4. Keep one source of truth so there's nothing to reconcile. 5. Check the dashboard weekly instead of doing an annual scramble. Crewva does the watching for you: certificates read and their expiry dates tracked, sign-offs captured as they happen, compliance status shown live per site and per worker. Keeping the system current becomes a glance rather than a job.

Question 44

How do I stay on top of site PPE and a safe workplace?

Accepted Answer

Making sure the right PPE and safe systems are in place on every site, and that everyone acknowledges them, is a constant task. 1. Set out the PPE and safety requirements for each site. 2. Communicate them to your crew. 3. Get acknowledgement and sign-off. 4. Check compliance on-site. 5. Keep the records. Crewva helps you set out site requirements, get your crew to acknowledge and sign them, and keep a clear record — so a safe workplace isn't just intended, it's documented and tracked.

Question 45

How do I produce RAMS for a job without starting from a blank page?

Accepted Answer

Risk assessments and method statements are needed for almost every job, and writing each one from scratch eats evenings — so firms recycle an old one and hope it still fits. 1. Start from the type of work and the site, not an empty document. 2. Describe the task, the risks and the controls in plain language. 3. Add site-specific hazards, access and PPE requirements. 4. Check it reads like the job that will actually be done. 5. Issue it to the crew, capture sign-offs, and keep the signed version. Crewva generates RAMS with AI from the details of your site and task, so you're editing something relevant rather than starting blank. You then issue it to the crew, they sign it from the app, and the signed version is stored against that site with the date and names attached.

Question 46

How do I track worker certifications and expiry dates?

Accepted Answer

Cards and tickets expire on their own schedule. Without a system, you find out someone's certification lapsed when a client checks it at the gate. 1. Collect every worker's certificates in one place. 2. Record the type, the issue date and the expiry. 3. Set reminders well before each expiry. 4. Re-collect and replace the record when it's renewed. 5. Check the whole team's status regularly, not job by job. Crewva's AI reads uploaded certificates and pulls out the details and expiry dates for you, then flags what's coming up before it lapses. Your crew's compliance status sits on one dashboard, so the answer to 'is everyone valid' takes a second.

Question 47

What site records should be kept, and how?

Accepted Answer

Records are kept in vans, phones, inboxes and filing cabinets, so when someone asks for the history of a site it takes days to assemble. 1. Keep attendance: who was on site, and when. 2. Keep the documents issued for that site and who signed them. 3. Keep certifications for everyone who worked there. 4. Keep site records, inspections and incident notes with dates. 5. Store them centrally, in order, and exportable. Crewva builds the trail as the work happens: geofenced check-ins, signed documents, certifications, site records and exports, all attached to the right site with the date and person. Nothing needs assembling afterwards, because it was recorded at the time.

Question 48

How do I prepare for a site audit or a client's pre-qualification request?

Accepted Answer

These requests arrive with a short deadline and ask for everything at once: policies, RAMS, training records, attendance and evidence of safety briefings. 1. Check your documents are current and specific to the work. 2. Confirm everyone's certifications are valid and on file. 3. Pull attendance and sign-off records for the sites in question. 4. Gather evidence of your safety briefings and site records. 5. Export it as one tidy pack rather than a stream of attachments. Because Crewva captures all of this as you go — documents, sign-offs, certifications, check-ins and site records — preparing for a health and safety audit becomes a matter of exporting what's already there, instead of a week of chasing.

Question 49

How do I get started with Crewva?

Accepted Answer

New users want to know how quickly and easily they can get up and running. 1. Sign up and start your free 14-day trial. 2. Add a client and create your first site. 3. Set up your crew and their certifications. 4. Let Crewva scan the site and show you what's needed for compliance. 5. Send your crew the app to check in and sign documents. Getting started takes minutes. Add a site and Crewva scans UK legislation to show you what you need, your crew check in and sign from the app, and the AI handles documents and certificates. Try it free for 14 days.

Question 50

Does the crew need to download an app?

Accepted Answer

Owners worry that asking the team to install something will be met with groans, or that half of them never will. 1. Send the crew the app link once they're added to your account. 2. They install it and sign in — no setup on their side. 3. They check in when they arrive on site. 4. They sign any documents waiting for them. 5. They photograph their certificates once, and that's it. Yes, and it's deliberately light. The Crewva crew app exists so check-ins are location-verified, documents get signed on site, and certificates are captured properly. For the worker it's a few taps a day; for you it's an accurate attendance and compliance record without chasing anyone.

Question 51

What does Crewva cost, and is there a free trial?

Accepted Answer

Before committing, firms want to know the real monthly number and whether they can try it on a live site first. 1. Start the free 14-day trial — no payment needed to look around. 2. Pick the plan that matches your crew size. 3. Check the base fee and the rate per active worker. 4. Add your crew and see what a normal month looks like. 5. Move to a paid plan when you're happy, or walk away. Crewva's pricing is published on the pricing page: one clear base fee per plan plus a rate for each active worker, with compliance, documents, crew and client tools included. The 14-day free trial gives you the full platform, so you can run a real site before paying anything.

Health, safety and site admin, explained.

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Health & safety software

Construction software

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Safety management systems

Compliance & records

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Health, safety and site admin, explained.

Most asked

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